Now that the named range has been created, follow the following steps to create a linked the picture. Using a named range as the source for a linked picture Cells A2-A11 contains the names of the countriesĬlick OK to close the New Name dialog box.Cell D2 contains the name of the country to be matched.The formula in the Refers to box is: =INDEX('Linked Picture'!$B$2:$B$11, Rather than a range, the Refers to box needs to contain a formula calculates to a range. In the New Name dialog box, create a new named range called CountryLookup. Next, we’ll create a named range by selecting Formulas -> Define Name from the ribbon. Start by entering one of the country names in a cell (for our example, use cell D2). The example data contains a list of countries in Column A and their relevant flags in Column B.Ĭreate a dynamic named range with INDEX MATCH Now let’s look at each of these steps in turn. Use the named range as the source for a linked picture.Create a dynamic named range using the INDEX MATCH formula combination.If you’re working along with the example file, we’ll begin with the Linked Picture tab.Īs an overview, this method works as follows: Conclusion Change image with a named range + INDEX/MATCH + linked picture.Advantages & disadvantages of each option.Change image with a VBA User-Defined Function.Add the chart fill automatically with a macro.Using a named range as the source for a linked picture.Create a dynamic named range with INDEX MATCH.Change image with a named range + INDEX/MATCH + linked picture.In our sample worksheet, the drop-down list provides a selection of surgeons for you to choose that matches the type of surgery scheduled.
The main menu (or drop-down list) displays various options with submenus below each one that display further options related to the main menu. JD Sartain / IDG WorldwideĬhoose a doctor from the list or type an invalid entry for an Error Alert.ĭependent drop-down lists are like the submenus in Office applications. If anyone types an invalid name-that is, they try to type in a name that is not on the Acceptable Surgeon’s list, the custom error message that you specified appears when the Enter key is pressed. Click the down arrow and choose a doctor from the list that specializes in the type of surgery on the corresponding row of column A. Notice the arrow for the drop-down list box, and your custom Input Message appears to the right of each cell in this column that you select. Move back to the wks spreadsheet and position your cursor in cell D2.
#POSITION DROP DOWN MENU IN MICROSOFT EXCEL FOR MAC FREE#
We’ve created a sample drop-down list so you can practice the steps, or feel free to use your own data.Įnter the Source range, Input Message, and Error Alerts for your drop-down list box.ġ6. In fact, companies from hospitals and insurance carriers to banks and more use drop-down lists, check boxes, combo lists, and/or radio buttons to minimize typing and user errors. This is how most wholesale and retail companies handle their product lines.
This works very well for ordering and inventory purposes because it divides all the products into manageable categories. This allows you to select a product category from the main menu drop-down list box (such as Beverages), then display all the related products from the submenu (dependent) drop-down list box (such as Apple Juice, Coffee, etc.). This is especially useful for fields that require specific information fields that have long or complex data that’s hard to spell or fields where you want to control the responses.Ĭreating dependent drop-down lists (when combined with an INDIRECT function) is another benefit. Drop-down lists in Microsoft Excel (and Word and Access) allow you to create a list of valid choices that you or others can select for a given field.
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